One thing that has not changed on LEED projects since its inception is the volumes of paperwork required to justify your attempt to help the project earn specific credits. The other part that has not changed is the lack of standardization of the reporting forms.
I work for the Architectural Woodwork Institute, helping our members deal with LEED projects, and most of the questions I receive involve the reporting forms. The fact of the matter is that there are standardized reporting forms which the project LEED AP Administrator should use, however, if their forms are close enough it will be acceptable to the governing body (GBCI).
Currently, the forms are different for almost every project. Just imagine if the forms were the same for every project we could actually teach folks how to fill out the forms once properly. What a concept!
On another front, we are seeing more often that our members are being asked to supply this paperwork within weeks of contract award. When this is done, we are just making a wild guess of the products you might use, which may or may not be available when you are able to purchase these materials. Some projects require the LEED paperwork with every requisition, which can create problems, especially when you are purchasing materials for more products than what you have billed.
Within the past few weeks, I was talking to one of our members and she told me that they have a contract that says for every time the paperwork is filled out incorrectly they will be back charged $100.00. Really!!!
This paperwork should be submitted at the end of the project to be able to reflect true numbers, all of the other requirements just create unnecessary work. We, as an industry, are already penalized when we do not submit the paperwork correctly because this normally stops us from receiving payments, thereby affecting our cash flow.
USGBC/GBCI needs to address this ongoing issue—once and for all.